Notes:. The shortcuts in this topic refer to the US keyboard layout.
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Keys for other layouts might not correspond exactly to the keys on a US keyboard. Commands that require you to press and release multiple keys together are indicated with a plus sign (+). Commands that require you to press multiple keys in order are indicated by a comma sign (,).
The settings in some versions of the Mac operating system (OS) and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac OS or see your utility application. Also see Shortcut conflicts later in this topic. In this topic.
Frequently used shortcuts This table provides the frequently used shortcuts in Word 2016 for Mac. To do this Press Undo the last action + Z or Control + Z Cut selected text or graphics + X or Control + X Copy selected text or graphics to the Clipboard + C or Control + C Paste the Clipboard contents + V or Control + V Choose the Go To command (Edit menu) Option + + G Open the Spelling and Grammar dialog box Option + + L Extend a selection F8 Go to the next window + Grave accent ( ` ) Choose the Save As command (File menu). Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. For example, + Right arrow moves the cursor to the next word, and + Shift + Right arrow selects the text from the cursor to the beginning of the next word. Tips:. To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys.
To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys. Note: Changing system function key preferences affects how the function keys work for your Mac, not just Word. After changing this setting, you can still perform the special features printed on a function key.
Just press the Fn key. For example, to use the F12 key to change your volume, press Fn+F12. Change function key preferences with the mouse. On the Apple menu, press System Preferences.
Select Keyboard. On the Keyboard tab, select the check box for Use all F1, F2, etc. Keys as standard function keys. Function key shortcuts To do this Press Undo the last action F1 Cut selected text or graphics F2 Copy selected text or graphics to the clipboard F3 Paste the Clipboard contents F4 Choose the Go To command (Edit menu) F5 Open the Spelling and Grammar dialog box F7 Extend a selection F8 Update selected fields. F9 Go to the next window + F6 Copy selected text Shift + F2 Change letters to uppercase, lowercase, or mixed case Shift + F3 Repeat a Find or Go To action Shift + F4 or + Shift + F4 Move to the previous insertion point Shift + F5 Open the Thesaurus pane Shift+ F7 Shrink a selection Shift+ F8 Switch between a field code and its result.
Shift + F9 Go to the previous field This keyboard shortcut conflicts with a default Mission Control key for Show Desktop. To use this Office keyboard shortcut, you must first change the Show Desktop shortcut for this key. On the Apple menu, click System Preferences Mission Control. Under Keyboard and Mouse, choose another shortcut for Show Desktop, or choose – (minus sign) to turn it off. Notes:. Keyboard shortcut descriptions refer to the U.S.
Keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. Keyboard shortcuts for laptop computers might also differ.
The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application. The following list includes keyboard shortcuts for only the most common tasks. To list all Word commands and keyboard shortcuts, on the Tools menu, point to Macro, and then click Macros. On the Macros in pop-up menu, click Word commands, and then in the Macro name box, type ListCommands, click Run, and then select the options that you want. In this topic. Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down SHIFT.
For example, + RIGHT ARROW moves the cursor to the next word, and + SHIFT + RIGHT ARROW selects the text from the cursor to the beginning of the next word. Tips:. To display a column's measurements in the ruler when you resize the column, press OPTION with these shortcut keys. To finely adjust a column width, turn off snap-to functionality by pressing OPTION with the shortcut keys. To Press the shortcut keys, and then drag a column boundary Move a single column line Retain table width No key Retain column sizes to the right Change table width SHIFT Equally resize all columns to the right Retain table width + SHIFT Proportionally resize all columns to the right Retain table width Inserting paragraphs and tab characters in a table To insert Press New paragraphs in a cell RETURN Tab characters in a cell OPTION + TAB Data merge To use the following keyboard shortcuts, you must first set up a data merge. To Press Merge a document CONTROL + SHIFT + N Edit a data-merge data document CONTROL + SHIFT + E Check for errors CONTROL + SHIFT + K Insert a merge field CONTROL + SHIFT + F Footnotes and endnotes To insert Press A footnote + OPTION + F An endnote + OPTION + E See also Technical support for customers with disabilities Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the for technical assistance.
The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region. If you are a government, commercial, or enterprise user, please contact.
Switching to a Mac has its advantages but Excel shortcuts isn’t one of them. The main gripe I have is that keyboard shortcuts should be the same in every version of Excel, yet the Windows and Mac worlds are light-years apart. The F2 key is a fundamental shortcut I learned early in my Excel life.
It edits the active cell and positions the cursor at the end of the cell contents. You want to edit a formula, hit the F2 key. In Excel for Mac the F2 key cuts text from the active cell. How could they do this? What were they thinking? Window users are screwed when it comes to keyboard shortcuts in Excel for Mac.
Remember that well. Edit the Active Cell in Excel for Mac CONTROL+U is the new F2 when you’re using Excel with a Mac. If you want to edit the active cell use the keyboard shortcut CONTROL+U.
If you use F2 to edit a cell on a Mac, remember your screwed, and think FU. Then take control of the situation and use CONTROL+U to edit that cell and get on with your life. Brian Hi Davi, The way that you’ll have to get it to work is this: In your System Preferences / Keyboard / Keyboard, you’ll need to have the checkbox “Use all F1, F2, etc keys as standard function keys” checked. This will let you use the F2 key in Excel without dimming your screen. This means though you have to hit the Fn + F2/F3 keys to dim/brighten your screen etc. Given the number of times I actually change my screen brightness vs the number of times I have to edit a cell in Excel, it’s a worthy change. The one weird (though good, if you like it as so) aspect of doing so is that the volume/mute function keys will still work without hitting the Fn key together, which is a pain in the butt because you can’t use F10F12 as standard keys.
Which then means you can’t map Insert a Sheet to F10 or Insert Chart to Shift F10, which is the standard Windows Excel mapping. (and don’t get me started about the ultra-retardation in the Windows ‘Ribbon’ recently. I’ve got all of that junk turned off permanently, although in Redmond’s Apple-esque wisdom, there is a lot of functionality in the Ribbon that isn’t available in the pulldown menus. I understand to increase their sales, MS has to keep mucking with their Office Suite, but they do it at the expense of everyone else who’s bought it up to that point). Time to switch to Ubuntu 10, methinks. Brian No worries. As a heavy PC user, I use this program to remap most of my keys on the Mac to make the transition back and forth easier, particularly on my MacPro.
Several nice things that have eased my frustration with a ‘must-use-a-mouse’ Mac (didn’t they ever think of users who like using a keyboard?):. open files in the Finder when you hit ‘Enter’, rather than the retarded ‘Command-O’. On a Mac, this for some unknown reason seems to enter into ‘Rename File’ mode normally. map the eject CD button to ‘Delete’ (the Mac ‘Delete’ key is actually a Backspace key).
map the right Option key to be used with the up/down arrow keys to be Page Up/Page Down – it’s frustrating to see that Apple thinks that when people use keyboard shortcuts, they like to use both hands (I think it’s normally fn+Up/Down). Brian Hi Jeff, Actually, here’s the reason Finder’s default key mapping is “retarded”. When you try to open a file with the context of an application like Word, Excel, or any other application, the application will pop open an instance of the File Chooser dialog box, which is actually just another view of Finder. In this dialog, you don’t hit Command-O to select the file you want to open; you hit Enter (or double click for those who don’t like to use the keyboard, but then, this thread shouldn’t be of any interest to you in the first place) to open the file. So why would you have one usage be Command Open while the other is Enter? Lastly, for anyone who lives by the keyboard, having to use two hands to manipulate the keyboard to select a file is highly highly inefficient, and THAT is truly retarded.
Imagine if in a photo album application, where all of the photo thumbnails were displayed, after you were able to keyboard your way to a particular photo, you had to hit Command-O to open that photo? You’d go crazy! I’ve tried some photo applications like that, but I gave up on those quickly as they clearly didn’t understand the normal usage flow of their heavier users.
Again, this is for the heavy super-users. Those who like to use the mouse for everything and never use keyboard shortcuts (98% of the population) are oblivious to all of this, as they should be. Ignorance is bliss 😉.
David OMG this post was unbelievable! I have been searching for such a tool for months! I read that the eject key was hard-wired and that there was no way to remap it to fwd-delete.
The noEjectDelay is also fantastic. Excel also works like a charm now. I used to have to google “F4/F2 shortcut in mac excel” every time I needed such shortcut. I made me so angry, that I even considered using my MBP always on bootcamp, and using OSX only to watch movies and stuff.